Software for document storage and distribution can help streamline workflows using documents and also eliminate manual processes. Businesses can automate their entire process by using an integrated solution. This reduces expenses, improves efficiency and ensures compliance.
Instead of searching through folders, emails, and files, an organized repository allows employees, stakeholders, and customers to access important documents instantly. This information chaos impedes productivity and causes frustration for all involved. With a digital document management system, users can quickly and easily find files and the system keeps track of every change to the file to avoid loss of information.
Cloud-based document management systems are a great alternative for businesses that require the most secure level of security. This type of system permits businesses to store their documents in a secure server cloud environment that is maintained by the vendor. It can backup all files and documents, and is accessible even if the internet connection is down.
Another document management software is an on-premise option, which is an electronic system that utilizes local servers and storage to manage files and data. This method requires IT support to maintain and update the software, but gives you total control over all data and documents.
We recommend urCollection for companies that need an efficient and central document storage solution but also want to permit their commercial teams to edit and delete documents. This software was developed specifically for commercial teams that operate in mobile environments. It lets them share documents via web-based interfaces while keeping the history of files’ versions.